Data Protection Policy Statement
The Gaitherin is a registered charity which works with young people through the medium of music (traditional and contemporary), dance and drama. The Gaitherin is a Scottish Charitable Incorporated Organisation (SCIO). Charity Number SCO27604
The Gaitherin collects and stores information on its members for the following purposes:
- To be able to contact parents or guardians in the event of an emergency
- To maintain payment records of members
- To provide members with relevant information regarding Gaitherin related activities
The Gaitherin does not divulge information held about its members to any organisation other than for the purposes listed above and takes reasonable steps to ensure that information cannot be accessed by unauthorised persons.
Storage of Records
All paper documents containing members details are collated by our Administrator and held securely for the duration of the Gaitherin week by Committee members, Tutors and Youth Workers. All these positions are held by people who have been through the necessary disclosure system.
The emergency contact details for SAGS residents are kept in a lockable file. This emergency contact file can only be opened by authorized Youth Workers, Tutors and committee members.
All paper documents containing members details are destroyed at the end of each Gaitherin week.
Information collected in digital form is held on a designated password protected laptop and accessed by authorised committee members only.
Parent email addresses are occasionally passed between authorised committee members to allow communication in specific areas – e.g. volunteering as part of the Gaitherin week or volunteering at the Garioch Charities Shop.
If you do not wish your details to be held by the Gaitherin, please contact us on firstname.lastname@example.org.